Forms and Documents
Starting an Education Abroad Program
- Initial Brief Proposal
- Request for Approval Packet (also download Sample Budget)
- Sample Budget
- Instructions for Completing Budget
- Academic Unit Checklist
- Request for Approval Packet for Non-traditional Programs (recurring and on-going projects)
- New Country Approval Form (for previously approved programs in new locations)
- New Country Approval Form for Non-traditional Programs
- Additional questions for programs with a service-learning component
- Short-Term Non-credit Group Travel Abroad (one time)
- Independent Study - for students going abroad independently
Education Abroad Financial Forms
- Education Abroad 2012 Maymester Changes
- Travel Agency Contract
- Instructions for Billing Program Fees Through Student Accounts
- Form for Billing Program Fees Through Student Accounts
- Sample Payment Schedule
- Sample Budget
- Instructions for Completing Budget
- Statement re: class enrollment size
- Financial Administration Packet (download attachments below as well)
- --Attachment 1: Application for Petty Cash
- --Attachment 2: Daily Log of Expenditures
- --Attachment 3: Reimbursement of University Related Entertainment
- --Attachment 4: Summary Financial Report
- --Attachment 5: Calculating Exchange Rate
- --Attachment 6: Determining Value of Expenditures
- --Attachment 7: Reconciliation of Petty Cash Fund
- --Attachment 8: Annual Report
For Program Directors
- Education Abroad Program Manual
- Procedure to submit for review and approval prior to a foreign faculty member teaching an education abroad (REGT) course
- What Programs Turn in to OIE Each Term
- Destination Details Template
- Education Abroad Faculty List-Serve Archives
- Sample Handbooks for Participants and Faculty
- Pre-Departure Orientation Powerpoint Template
- Suggested Contents for a Pre-Departure Orientation
- Creative Ways for Promoting Interaction between U.S. Students and Host Country Nationals
- Guidelines for Arranging Homestays and Preparing Participants
- Driving Policy (for faculty driving students abroad)
- Interpretation and Clarification of UGA Alcohol Policy
- Incident Report Form
- Education Abroad Transient Admissions Form
- UGA Travel Clinic: Please make appointments at least six weeks in advance. Some immunization sequences may require travelers to allow several weeks to a few months or longer for medicines to take full effect.