Undergraduate Study Abroad Transient Students

Undergraduate Study Abroad Transient Students

Step 1: Apply to UGA as a Study Abroad Transient Student

Dear UGA Study Abroad Transient student:

The Office of Undergraduate Admissions is working on a process that will enable Study Abroad applicants to upload Study Abroad Transient Admissions Forms, provided by their Coordinators, directly to their UGA Application. Applicants will be able to provide and confirm all required materials for their admission to UGA. Admissions will then admit applicants when their files are complete. Applicants must first apply as Study Abroad Transfer students.

To apply to UGA as a Study Abroad Transfer Student, follow the instructions below.

Go to the UGA Undergraduate Admissions Site.
https://www.admissions.uga.edu/

Select “Apply to UGA”
https://www.admissions.uga.edu/article/apply-now.html

Select “Transfer/Transient


https://www.admissions.uga.edu/article/transfer-application-information.html

Scroll down to UGA Study Abroad Program and select “this application


https://www.admissions.uga.edu/offsiteapp.html

Create a UGA myStatus Login
https://www.admissions.uga.edu/access.html


https://www.admissions.uga.edu/access/users/applicationSelection

Select “Study Abroad/Griffon/Tifton

https://www.admissions.uga.edu/access/users/dashboard

Select “Begin Application


After you have applied:

Updated Study Abroad Transient Admission Information

The Admissions office requires Study Abroad Program Coordinators to provide a Study Abroad Transient Admissions Form for each non-UGA applicant. The form confirms that the Coordinator has authorized the admission of each transient applicant. Once students have received this form, they then submit a UGA application, pay their application fee, send their home institution Transcript/Letter of good standing, upload the Study Abroad Transient Admissions Form and their Passport. Their Application Status Check will allow them to confirm the receipt of all these components and confirm their acceptance once their application is complete.

Materials Required for Study Abroad Transient Admission
-Study Abroad Application and Fee (at Admissions site)
-Transcript or letter of good standing (from home institution)
-Study Abroad Transient Admissions Form (from Study Abroad Coordinator for Applicant upload)
-Passport for Verification of Lawful Presence (Applicant upload) (Verification of Lawful Presence is not technically required for admission, but is instead a registration requirement similar to the health center's immunization requirement. After a student has been admitted, they will be able to log in to their myStatus and follow instructions to upload an image of their passport to satisfy this requirement).

Resources
UGA Admissions site for Application and Status Check https://www.admissions.uga.edu/ 
Study Abroad Transient Admissions Form Location http://www.uga.edu/oie/docs/sa/director/sa_transient_admissions.doc 


Visual Instructions (with screen shots)

1) Click the “Upload PDF” link that is displayed on your main UGA Admissions MyStatus page.


 

2) Choose and upload the file.


 

3)  After you have successfully uploaded a file, this is what you will see when you re-check your status. The red X changes to a green check and you can click the link to view the PDF you just uploaded or you can upload a different file if you feel like you messed up or need to update something.


 

NOTE: Transient applications must be received by the deadlines established by the Office of Undergraduate Admissions (see below). Please plan accordingly and submit your UGA transient application in a timely manner.

Fall programs: April 1
Spring programs: October 1
Maymester: March 1
Summer programs: May 15

NOTE: How credits are transferred back to your home institution, applied to your degree programs, etc. are matters entirely at the discretion of the home institution. Students should work closely with their academic advisor and their own study abroad office well before departure


Step 2: Submit Immunization Documentation

In order to register for study abroad classes at UGA, you will need to submit the documentation that you have received immunizations for measles, mumps, rubella, varicella, and a current tetanus. Please complete steps 1 and 2 on the Univerisy Health Center website.

http://www.uhs.uga.edu/appts_forms/forms.html


Step 3: Register for Classes

Contact your program director regarding specific instructions for course registration. Some programs register on behalf of students, while others provide information about which classes you need to register for on OASIS, the UGA system for registration and student accounts. Once you have been admitted to the University, you can establish an OASIS account at: https://oasisweb.uga.edu/. This website provides helpful instructions to guide you through the process. 

Note: You will have a flag on your record and you will not be able to register until you submit your immunizations form TB risk assessment and TB screening questionnaire to the Health Center.

You must have a UGA MyID and check this account regularly in order to register for classes.  ALL OFFICIAL CORRESPONDENCE FROM UGA including tuition invoices, course registration information, and other important matters will go to your UGA e-mail address.   The UGA Business Office and Registrar will NOT send official notices to another e-mail address, including your home institution address or any address you included in your admissions application (even if your UGA study abroad program or instructor does correspond with you at this address).


Step 4: Pay Tuition

You will need to pay tuition and applicable fees for the study abroad classes. All study abroad participants pay tuition at the in-state rate. Once you register for classes, tuition and fees will be assessed to your account on OASIS. The fees applicable to study abroad are normally the institutional fee and the technology fee. Tuition and fee schedules may be found at:

http://www.reg.uga.edu/tuition

You can make payment on-line with a credit card (Visa, Mastercard or Discover), or you can send a check to Student Accounts, Business Services Building, University of Georgia, Athens, GA 30602.

Note: Students who are neither Georgia residents, nor currently enrolled in a University System of Georgia institution nor a member school of the SEC, will need to pay an additional fee of $250 to the program. This amount will be charged to your UGA student account along with tuition.

You must have a UGA MyID and check this account regularly in order to register for classes.  ALL OFFICIAL CORRESPONDENCE FROM UGA including tuition invoices, course registration information, and other important matters will go to your UGA e-mail address.   The UGA Business Office and Registrar will NOT send official notices to another e-mail address, including your home institution address or any address you included in your admissions application (even if your UGA study abroad program or instructor does correspond with you at this address).


Step 5: Program Specific Pre-departure Requirements
Be sure to complete all pre-departure requirements for your study abroad program. Your program director will provide you with information about the forms you need to complete and any other procedures that must be completed before you depart.

Step 6: Order a transcript
After the completion of your program, you will need to have the credit transcripted to appropriate office at your home university.  Again, how credits are transferred back, applied to degree programs, etc. is up to the home institution.  Students should work closely with their academic advisor and their own study abroad administrator well before departure.  Transcripts are not automatically generated for study abroad participants at the conclusion of the program.  So please request a UGA transcript at: http://www.reg.uga.edu/transcripts  
There is a charge for each transcript issued.

Step 7: A Special Note for Students Who Attend Other HOPE Eligible Institutions
Students enrolling transient in UGA study abroad programs who normally attend other institutions eligible to grant the HOPE scholarship are now being treated the same as other within-system transient students. That is, HOPE will be awarded by the host institution - in this case, UGA - and will be based on the tuition rate for the hours at the host institution. 

However, your home institution must first communicate to UGA that you are eligible so that UGA may make this award. 

Please contact your home Financial Aid office as soon as you decide to apply to a UGA study abroad program, as they can provide the best guidance on their specific procedures. Federal aid such as Pell and loans will still be distributed directly by your home institution, subject to their policies.