Undergraduate Transients

Undergraduate Transient Students

Step 1: Apply to UGA as a Transient Student
NOTE: How credits are transferred back to your home institution, applied to your degree programs, etc. are matters entirely at the discretion of the home institution. Students should work closely with their academic advisor and their own study abroad office well before departure.
  1. Submit the on-line application at the URL below. Please note that you will have to create an account (which is free) and that there is a $60 transient application fee when you are ready to submit the application. 
    https://www.admissions.uga.edu/offsiteapp
  2. Make sure to indicate within the application the study abroad program and the term on which you want to participate.
  3. Have a letter of good standing or an official transcript sent from your home institution.
  4. Contact the faculty director of the program to which you are applying and let them know that you have applied for transient admission to UGA.
  5. Verification of Lawful Presence 
    Per the recently enacted Board of Regents policy 4.3.4, all students admitted to UGA (including transients for study abroad purposes) must be shown to have lawful presence in the US, effective fall term 2011. Please see the link below for more information: https://www.admissions.uga.edu/article/vlp-faq.html
NOTE: Transient applications must be received by the deadlines established by the Office of Undergraduate Admissions (see below). Please plan accordingly and submit your UGA transient application in a timely manner.
Fall programs: April 1
Spring programs: October 1
Maymester: March 1
Summer programs: May 15

Step 2: Submit Immunization Documentation
Step 2: Submit Immunization Documentation

In order to register for study abroad classes at UGA, you will need to submit the documentation that you have received immunizations for measles, mumps, rubella, varicella, and a current tetanus. Please complete steps 1 and 2 on the Univerisy Health Center website.

http://www.uhs.uga.edu/appts_forms/forms.html


Step 3: Register for Classes

Contact your program director regarding specific instructions for course registration. Some programs register on behalf of students, while others provide information about which classes you need to register for on OASIS, the UGA system for registration and student accounts. Once you have been admitted to the University, you can establish an OASIS account at: https://oasisweb.uga.edu/. This website provides helpful instructions to guide you through the process. 

Note: You will have a flag on your record and you will not be able to register until you submit your immunizations form TB risk assessment and TB screening questionnaire to the Health Center.

You must have a UGA MyID and check this account regularly in order to register for classes.  ALL OFFICIAL CORRESPONDENCE FROM UGA including tuition invoices, course registration information, and other important matters will go to your UGA e-mail address.   The UGA Business Office and Registrar will NOT send official notices to another e-mail address, including your home institution address or any address you included in your admissions application (even if your UGA study abroad program or instructor does correspond with you at this address).


Step 4: Pay Tuition

You will need to pay tuition and applicable fees for the study abroad classes. All study abroad participants pay tuition at the in-state rate. Once you register for classes, tuition and fees will be assessed to your account on OASIS. The fees applicable to study abroad are normally the institutional fee and the technology fee. Tuition and fee schedules may be found at:

http://www.reg.uga.edu/tuition

You can make payment on-line with a credit card (Visa, Mastercard or Discover), or you can send a check to Student Accounts, Business Services Building, University of Georgia, Athens, GA 30602.

Note: Students who are neither Georgia residents, nor currently enrolled in a University System of Georgia institution nor a member school of the SEC, will need to pay an additional fee of $250 to the program. This amount will be charged to your UGA student account along with tuition.

You must have a UGA MyID and check this account regularly in order to register for classes.  ALL OFFICIAL CORRESPONDENCE FROM UGA including tuition invoices, course registration information, and other important matters will go to your UGA e-mail address.   The UGA Business Office and Registrar will NOT send official notices to another e-mail address, including your home institution address or any address you included in your admissions application (even if your UGA study abroad program or instructor does correspond with you at this address).


Step 5: Program Specific Pre-departure Requirements
Be sure to complete all pre-departure requirements for your study abroad program. Your program director will provide you with information about the forms you need to complete and any other procedures that must be completed before you depart.

Step 6: Order a transcript
After the completion of your program, you will need to have the credit transcripted to appropriate office at your home university.  Again, how credits are transferred back, applied to degree programs, etc. is up to the home institution.  Students should work closely with their academic advisor and their own study abroad administrator well before departure.  Transcripts are not automatically generated for study abroad participants at the conclusion of the program.  So please request a UGA transcript at: http://www.reg.uga.edu/transcripts  
There is a charge for each transcript issued.

Step 7: A Special Note for Students Who Attend Other HOPE Eligible Institutions
Students enrolling transient in UGA study abroad programs who normally attend other institutions eligible to grant the HOPE scholarship are now being treated the same as other within-system transient students. That is, HOPE will be awarded by the host institution - in this case, UGA - and will be based on the tuition rate for the hours at the host institution. 

However, your home institution must first communicate to UGA that you are eligible so that UGA may make this award. 

Please contact your home Financial Aid office as soon as you decide to apply to a UGA study abroad program, as they can provide the best guidance on their specific procedures. Federal aid such as Pell and loans will still be distributed directly by your home institution, subject to their policies.